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1.1 The Xchange Meeting is organised and managed by hubXchange Limited, a company registered in England and Wales with registration number 10714971 and registered office at 27 Old Gloucester Street London WC1N 3AX

1.2 References to “us” means hubXchange Limited and references to “we” and “our” shall be construed accordingly. Reference to “you” means the entity completing a booking request and references to “your” shall be construed accordingly.

1.3 All applications to register for the Xchange Meeting are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you).

1.4 You acknowledge and accept that we may announce your participation at the Xchange Meeting (particularly if you are leading a discussion) which shall include announcements via email, company website or social media. Such announcements shall not be disparaging or otherwise adverse to your business.

1.5 We shall not be liable to you for travel, accommodation or other costs and expenses incurred in relation to your participation at our Xchange Meetings


2.1 All applications to register for the Xchange Meeting are subject to availability.

2.2 Confirmation (or rejection) of your registration will be sent to you by email within five (5) working days of our receipt of your registration request.

2.3 Delegate badges issued for use at the Xchange Meeting are valid for named attendees only however, subject to clause 3.2 below, can be transferred.


3.1 It may be necessary for reasons beyond our reasonable control to alter the advertised content, timing and/or location of the Xchange Meeting or the advertised facilitators/speakers. We reserve the right to do this at any time. Where we alter the time and/or location of the Xchange, we will provide you with notice of the same and will offer you the choice of either registering for a future event of your choice or the opportunity to attend the rescheduled Xchange Meeting.

3.2 The Xchange Meetings are by invitation-only and to maximise the benefit of the roundtable format, only a limited number of participants are invited. Therefore, the success of the Xchange Meetings is reliant on the attendance of participants to maintain balanced numbers in each roundtable. We request that you endeavour to commit to attending this Xchange meeting as the success of this roundtable format is dependent on your participation. If you are unable to attend the Xchange Meeting due to business-priorities or personal/family health reasons, you agree that you will provide a suitable substitute participant to attend in your place. Please notify us immediately of any substitutions by email to:

3.3 We shall not be liable to you for travel, accommodation or other costs and expenses incurred (included wasted costs and expenses) if we are required to cancel or relocate the Xchange Meeting as a result of an event outside our control (including, without limitation, to acts of God, floods, lightning, storm, fire, explosion, war, military operations, acts of terrorism or threats of any such acts, any strike action, lock-outs or other industrial action and a pandemic, epidemic or other widespread illness).


4.1 All rights in all presentations (Keynote) and supporting information in relation to roundtable topics, bullets, facilitator biographies and photos made available (by speakers and facilitators) as part of the Xchange Meeting (“Content”) are included with the permission of the provider of this information.


5.1 Subject to Clause 5.4, we are not responsible for any liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of in connection with any registration (or requested registration) made by you or otherwise in relation to a Xchange Meeting.

5.2 Subject to Clause 5.4, we shall not be liable to you for (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill or; (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.

5.3 You agree to indemnify us, our staff and our affiliates and to hold us harmless to the fullest extent permitted by law, against all loss, costs, claims or expenses of any kind arising from any act or omission by you during or otherwise in relation to a Xchange Meeting.

5.4 Nothing in this these Terms and Conditions shall limit or exclude either party’s liability for:

5.4.1 death or personal injury caused by that party’s negligence, or the negligence of that party’s employees, agents or subcontractors;

5.4.2 fraud or fraudulent misrepresentation; or

5.4.3 any other liability which cannot be limited or excluded by applicable law.


6.1 You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.

6.2 These Terms and Conditions and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of England and Wales and both parties irrevocably agree to submit to the exclusive jurisdiction of the courts of England and Wales in respect of any dispute which arises hereunder.

6.3 You acknowledge and accept that your personal information will be used in accordance with HubXchange’s Data Policy